About Us

About Prompt Invoice – Simplifying Invoicing for South African Businesses

 

Who We Are

At Prompt Invoice, we believe running a business should be about your passion—not paperwork. Founded in [Year] by [Founder’s Name], our mission is to empower South African freelancers, SMEs, and entrepreneurs with fast, secure, and hassle-free invoicing tools so you can focus on what truly matters: growing your business.

Why We Exist

After witnessing countless businesses struggle with:
✖ Late payments due to manual invoicing errors
✖ Time wasted chasing clients for approvals
✖ Tax headaches from disorganized records
...we built an all-in-one platform that automates the boring stuff while keeping you compliant and cash-flow positive.

What Makes Us Different

1. Built for South Africa

✅ ZAR-first with VAT-ready templates
✅ Loadshedding-proof offline mode
✅ Local payment support (EFT, Paystack, QR codes)

2. Smarter Invoicing

✨ One-click conversions from estimates to invoices
✨ Auto-reminders for overdue payments
✨ Real-time tracking of sent/opened/paid invoices

3. Your Business, Simplified

📱 Mobile-friendly – manage invoices anywhere
🔒 Bank-grade security – your data is always protected
📊 Tax-ready reports – export for SARS in one click

Our Values

  • Clarity over complexity (No accounting degree required!)

  • Reliability (99.9% uptime, because your business never sleeps)

  • Human-first support (Real people, real help)

Join 5,000+ Businesses Who Trust Us

From Cape Town designers to Johannesburg contractors, we’re proud to help SA’s hustlers get paid faster and work smarter.

🚀 Start Invoicing the Easy Way – Try Prompt Invoice Free Today

Who We Are?

Prompt Invoice isn’t just software—we’re your partners in getting paid faster. Founded in Johannesburg by a team of frustrated freelancers and ex-accountants, we’ve built South Africa’s simplest invoicing platform to solve real local problems:

✔ Late payments drowning your cash flow
✔ Tax-time panic from messy records
✔ Hours wasted on manual admin

We’re techies, entrepreneurs, and dreamers who believe your passion should power your business—not paperwork.

Why You’ll Love Us

🇿🇦 Proudly South African

  • Loadshedding-proof offline mode

  • ZAR-first with VAT-ready templates

  • Supports all 11 official languages

💡 Human-Centered Design

  • No accounting jargon – just clear tools

  • Real support from real people (based in Cape Town and Durban)

🚀 Backed by Experience
Our team includes:

  • Former small biz owners who’ve faced your struggles

  • Fintech experts who’ve processed R100M+ in payments

  • Tax specialists ensuring SARS compliance

Alternative Versions:
For Corporate Tone:
"Prompt Invoice is a Level 1 B-BBEE fintech provider specializing in automated financial workflows for SMEs."

For Storytelling Approach:
"It started with a freelancer’s missed rent payment in 2020. Today, we protect 5,000+ SA businesses from the same stress."

What We Offer?

Streamline Your Billing & Get Paid Faster

At Prompt Invoice, we’ve packed everything you need to manage invoices, payments, and taxes into one simple platform:

1️⃣ Professional Invoicing in Minutes

  • Customizable templates (add your logo/brand colors)

  • Recurring invoices for subscriptions/retainers

  • Multi-currency support (ZAR, USD, EUR)

  • One-click conversions from estimates → invoices

2️⃣ Payment Solutions That Work for SA

  • Instant EFT (Ozow, Paystack)

  • Credit card payments (secure Stripe integration)

  • QR code payments for in-person clients

  • Auto-reconciliation with your bank statements

3️⃣ Never Chase Payments Again

  • Automated reminders (pre-due and late payment alerts)

  • Real-time tracking (see who opened/paid invoices)

  • Late fee automation (customizable rules)

4️⃣ Tax & Compliance Made Easy

  • SARS-ready VAT reports (export with one click)

  • Expense tracking (snap receipts with your phone)

  • Audit-proof records (cloud backup for 7+ years)

5️⃣ Business Insights

  • Cash flow dashboards (income/outstanding balances)

  • Client payment history (spot late payers fast)

  • Custom reports (export to CSV/PDF)

Why It Works

✅ No accounting skills needed – Intuitive interface
✅ Works offline – Loadshedding won’t stop you
✅ Grows with you – From solo freelancers to 50+ employee teams

🚀 Start Free Today!

Teams

People Behind Us

Meet the Humans Behind Your Hassle-Free Invoicing

Lerato "Lee" Khumalo

Founder & CEO

Background: Born in Soweto, raised in Cape Town Former chartered accountant (SAICA) who quit her corporate job after witnessing small businesses struggle with invoicing Self-taught coder who built the first MVP in her garage during loadshedding

Dr. Daniel "Danny" van der Merwe

Technical Director

PhD in Computer Science (Stellenbosch University), specializing in fintech APIs Former Lead Architect at a Johannesburg payments gateway (processed R9B/year) Built M-Pesa’s first third-party integration at age 26

Aarav Sharma

Support Enginner

Personality: 🔹 Technically Brilliant Can debug payment gateway issues in minutes Fluent in Python, SQL, and "frustrated user" psychology